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Financial Documents and Reports

Troy City Schools Finance Department has the responsibility for overall management of fiscal resources for the school system.  This requires oversight of the school system's $23 million in capital assets and stewardship of annual budgeted expenditures of $19 million.  The Finance Department takes this responsibility seriously and seeks to carry out its' duties in the manner that makes the best possible efficient use of available resources for the benefit of students, parents, teachers, and administrators.

To this end the primary duties of the Finance Department are as follows:

    (1)  Verify the receipt of all funds to which the local board of education may be entitled by law or which may come into its possession for public school purposes;

    (2)  Verify the payment of such funds, such payments to occur only on written order of the local superintendent of education;

    (3)  Keep an accurate record of all receipts and expenditures, and provide such information to the local superintendent and the local board;

    (4)  Make reports as may be required by law, by the local board of education, or by rules and regulations of the State Board of Education;

    (5) Personally notify, in writing, each board member and the local superintendent of education of any financial transaction of the local board of education which the Chief School Financial Officer deems to be non-routine, unusual, without legal authorization, or not in compliance with the fiscal management policies of the board.

The information provided below on this page is designed to fulfill these duties in reporting to the Superintendent and Board members of Troy City Schools, the State Board of Education, and to the general public.

 
Folder 2018 PROPOSED BUDGET (2 Files)
pdf file 2017-2018 Proposed Budget
doc file 2018 Budget Notes
Folder OPEN BIDS (0 Files)
Folder 2017 Budget (3 Files)
xls file Original Budget
pdf file Budget Amendment
doc file Budget Amendment Notes
Folder Vendor Taxpayer Identification Number Request (1 Files)
pdf file Request for Taxpayer ID Number and W-9 Form
Folder MOTOR FUEL EXEMPTION LICENSE (1 Files)
pdf file Motor Fuel Exemption License
Folder VEHICLE ACCIDENT REPORTING FORMS (2 Files)
pdf file Incident Report to Notify TCS and ARMS
pdf file Vehicle Owner Claim For Property Damage / Personal Injury
Folder SALES TAX EXEMPTION INFORMATION (4 Files)
pdf file Alabama Sales Tax Exemption
pdf file FLORIDA SALES TAX EXEMPT CERTIFICATE
pdf file Troy City Schools W-9
pdf file Wal Mart Tax Exempt Info
Folder Troy City School System Records Management (2 Files)
pdf file Records Destruction Notice
pdf file Records Disposition Authority
Folder PAYROLL and PERSONNEL FORMS (9 Files)
doc file 2017 - 2018 EMPLOYEE WORK SCHEDULES
pdf file 2017-2017 Salary Schedules
Sub Folder Sick Leave Bank Forms & Policies (4 Files)
pdf file Sick Leave Bank Policy
pdf file Sick Leave Bank Loan Request Form
pdf file Catastrophic Sick Leave Transfer Form
pdf file Physicians Certification of Catastrophic Illness
Sub Folder ON-THE-JOB INJURY REPORTING (3 Files)
pdf file Troy City Schools Accident Report form
pdf file On-the-Job Injury Leave Request form
pdf file On-the-Job Injury Claim for State Board of Adjustment
Folder Troy City Audit Reports (10 Files)
pdf file FY 2007 Audit Report
pdf file FY 2008 Audit Report
pdf file FY 2009 Audit Report
pdf file FY 2010 Audit Report
pdf file FY 2011 Audit Report
pdf file FY 2012 Audit Report
pdf file FY 2013 Audit Report
pdf file FY 2014 Audit Report
pdf file FY 2015 Audit Report
pdf file FY 2016 Audit Report
Folder FY 2016 Funding & Expenditure Accountability Reports (23 Files)
xls file A-I-I
xls file A-I-II
xls file A-I-III
xls file A-I-IV
xls file A-I-V
xls file A-I-VI
xls file A-I-VII
xls file A-I-VIII
xls file A-II-I
xls file A-II-II
xls file A-II-III
xls file A-II-IV
xls file A-II-V
xls file A-II-VI
xls file A-II-VII
xls file A-II-VIII
xls file A-III-I
xls file A-III-II
xls file A-III-III
xls file A-III-IV
xls file A-III-V
xls file A-III-VI
xls file A-III-VII
Folder 2016-2017 School Year Financial Reports (86 Files)
Sub Folder October 2016 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file October Check Register
doc file Financial Narrative
Sub Folder SEPTEMBER 2017 (8 Files)
xls file Preliminary Balance Sheet
xls file Preliminary Financial Summary
xls file Preliminary Budget to Actual - A
xls file Preliminary Budget to Actual - B
xls file Preliminary Budget to Actual - C
xls file September Check Register
xls file September General Fund Analysis
doc file Financial Narrative
Sub Folder NOVEMBER 2016 (7 Files)
pdf file Balance Sheet
doc file Financial Narrative
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file NOV Check Register
pdf file Financial Summary
Sub Folder DECEMBER 2016 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file December Check Register
doc file Financial Narrative
Sub Folder JANUARY 2017 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file JAN MONTHLY CHECK REGISTER
doc file Financial Narrative
Sub Folder FEBRUARY 2017 (6 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
doc file Financial Narrative
Sub Folder MARCH 2017 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file MARCH CHECK REGISTER
doc file Financial Narrative
Sub Folder APRIL 2017 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file APRIL CHECK REGISTER
doc file Financial Narrative
Sub Folder MAY 2017 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file May 2017 Check Register
doc file Financial Narrative
Sub Folder JUNE 2017 (9 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file June 2017 Check Register
xls file June 2017 Gen Fund Analysis
xls file Sales Tax Revenue Analysis
doc file Financial Narrative
Sub Folder JULY 2017 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file July 2017 Monthly Check Register
doc file Financial Narrative
Sub Folder August 2017 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file August Check Register
doc file Financial Narrative
Folder 2015-2016 School Year Financial Reports (88 Files)
Sub Folder 2016 ANNUAL BUDGET (1 Files)
pdf file 2016 ORIGINAL BUDGET
Sub Folder Sept 2026 (10 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file September Check Register
xls file System Wide Budget To Actual
xls file September General Fund Analysis
xls file 2016 Schedule of Debt
doc file Financial Narrative
Sub Folder October 2015 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file October Check Register
doc file Financial Narrative
Sub Folder November 2015 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file November Check Register
doc file Financial Narrative
Sub Folder December 2015 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file December Check Register
doc file Financial Narrative
Sub Folder January 2016 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file JAN 2016 Check Register
doc file Financial Narrative
Sub Folder February 2016 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file Feb 2016 Check Register
doc file Financial Narrative
Sub Folder March 2016 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file Mar 2016 Check Register
doc file Financial Narrative
Sub Folder April 2016 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file April Check Register
doc file Financial Narrative
Sub Folder May 2016 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file May Check Register
doc file Financial Narrative
Sub Folder June 2016 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file June Check Register
doc file Financial Narrative
Sub Folder July 2016 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file July Check Register
doc file Financial Narrative
Sub Folder August 2016 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file August Check Register
doc file Financial Narrative
Folder 2014-2015 School Year Financial Reports (89 Files)
Sub Folder 2015 BUDGET (2 Files)
pdf file 2015 Original Budget
pdf file Amended Budget
Sub Folder October 2014 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file October Check Register
doc file Financial Narrative
Sub Folder November 2014 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual A
pdf file Budget to Actual B
pdf file Budget to Actual C
xls file Nov Check Register
doc file Financial Narrative
Sub Folder December 2014 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file December Check Register
doc file Financial Narrative
Sub Folder January 2015 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file January Check Register
doc file Financial Narrative
Sub Folder Feb 2015 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file Feb Check Register
doc file Financial Narrative
Sub Folder March 2015 (7 Files)
pdf file Balance Sheet
doc file Financial Narrative
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file March Check Register
pdf file Financial Summary
Sub Folder April 2015 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file April Check Register
doc file Financial Narrative
Sub Folder May 2015 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file May Check Register
doc file Financial Narrative
Sub Folder June 2015 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file June Check Register
doc file Financial Narrative
Sub Folder JULY 2015 (7 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file July Check Register
doc file Financial Narrative
Sub Folder Aug 2015 (8 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file August Check Register
xls file Sales Tax Receipts
doc file August Financial Narrative
Sub Folder SEPT 2015 (9 Files)
pdf file Balance Sheet
pdf file Financial Summary
pdf file Budget to Actual - A
pdf file Budget to Actual - B
pdf file Budget to Actual - C
xls file SEPT Check Register
xls file Sales Tax Receipts
xls file Sales and Ad Valorem Analysis
doc file Financial Narrative
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